The College of Engineering Events team supports event design and production for Advancement & College initiatives.

Below are helpful resources to assist with event planning including branded design templates, planning guides and recommended vendor lists.

Templates Event planning resources Recommended vendors and venues

Templates

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  Invitations

  Sharepoint Multiple formats

  CoE and departmental branded invitations. 
  Download a Word, InDesign or PDF version to edit.
  Note: If you are using the InDesign file, be sure to download the font and links file.

   

  To add the invite to your email:
  After editing your invitation, save as a PNG file to insert as an "image" into your email. Resize as needed. To include the invite in your email as an attachment, edit and save as a PDF, then attach the file to your email.

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  Envelopes

  Sharepoint Multiple formats

  CoE branded envelopes. 
  Download the InDesign or PDF version to edit.
  Note: If you are using the InDesign file, be sure to download the font and links file.

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  Nametags and Tentcards

  Sharepoint

  CoE and departmental branded nametags.
  Download the Word template of the Avery adhesive (5395) and Avery insert (74461) styles.

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  Event programs

  Sharepoint Multiple formats

  CoE branded event programs.
  Single page and booklet style event programs (or agendas). Download the InDesign or PDF version to edit.
  Note: If you are using the InDesign file, be sure to download the font and links file.

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  Signage

  Sharepoint Multiple formats

  CoE branded podium and directional signage.
  Download the InDesign or PDF version to edit.
  Note: If you are using the InDesign file, be sure to download the font and links file.

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  CoE Event Show Flow

  Sharepoint PDF

  Sample show flow for an all-day conference, reception and dinner. 
  A show flow (or "run of show") is a detailed document that lists the timeline and all the logistics of your event. This tool is more detailed than a brief or agenda and can be modified for your event.

   

  Copy and paste this template into a Word or Google doc to edit for your specific event.

Event planning resources

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  Event planning guide

  Sharepoint PDF

  Comprehensive event planning guide.
  Use this resource guide to design programming and detailed logistics for your event. Copy and paste this template into a Word or Google doc to edit for your specific event.

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  CoE swag guide

  Sharepoint PDF

  Guide to ordering CoE swag.
  View the tips in this guide to help you design and order CoE swag (branded materials). Recommended vendors for printing, promotional gear, embroidery and engraving.

Recommended vendors and venues

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  UW campus venues

  Sharepoint PDF

  List of reservable UW campus and CoE locations

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  Recommended vendor list

  Sharepoint PDF

  Recommended event vendors.
  View vendors for catering, venue, marketing, AV, transportation and lodging.